how to make a drop down menu in excel 2016

#How to make a drop down menu in excel 2016 how to#
#How to make a drop down menu in excel 2016 code#
#How to make a drop down menu in excel 2016 download#

We can edit this error message so that the end-user can understand what data he needs to enter it. Dropdown list feature checks in the database whether names are matching or not if not, it will display an error dialogue box as follows.

Drop Down List feature first checks in the database list if the name is matching, excel will not show an error dialogue box.Īssume that we have typed invalid data in the student name list like “geethas”, where we can see that this student name is not all in the database list. Here is what happens if we type invalid data, i.e. Now we can see the above drop-down list box of YES or NO to check the student present status. Here in the status, we will add Drop Down List “YES” Or “NO” to know the present status of the students.

In this example, we will see how to add a “YES” or “NO” drop-down with a clear example. Now in the above screenshot, we can see that the drop-down list has been applied to all the column where it shows the entire students name from the database and Roll No and Grade. We can see that a drop-down list has been created for only one column to apply to all the columns wherever we need we have to copy and paste the drop-down box to the specific cell. We can now create the Drop Down list to choose the students name and their corresponding roll no and grade, as shown in the below screenshot. Hence we have created a drop-down list for all Student Name, Roll No, Grade.

Place the cell in the G column as shown below in the screenshot to get the drop-down list menu.

Now let’s see how to get the Grade to the drop-down list as follows:

Place the cell in the F column as shown below in the screenshot to get the drop-down list menu.

Choose the List option from the drop-down list.

You will get the dialogue box which will show validation criteria.

Now let’s see how to get the Roll No to the drop-down list as follows: Drop Down List feature allows us to select students’ names from the database list to avoid error and avoid entering duplication in the excel sheet. We can see in the above screenshot an excel drop-down list created for the student’s name, which shows the student’s name list.

Once we gave the selection column, we will get a drop-down list as shown below.

Select the column where the drop-down list needs to be get displayed and select columns A2:A8 for the student name drop-down list and then click ok.

Once you click on the source tab, we get the data validation selection box as follows.

Select the source tab where excel will ask for the database cell to appear in the drop-down list.

Form Validation criteria choose the List option.

Data Validation Dialogue box appears as follows.

To create Drop Down list in Excel, follow the below steps as shown below: In the above table, we can see the database, which has student name, Roll No & Grade.

Sheets().Range('B:B').Validation.You can download this Drop Down List Excel Template here – Drop Down List Excel Template Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:=xlBetween, Formula1:=strValidList StrValidList = Left(strValidList, Len(strValidList) - 2) StrValidList = strValidList & Sheets('Data').Cells(intRow, 2) & ' ~ ' & Sheets('Data').Cells(intRow, 4) & ', ' StrValidList = strValidList & Sheets('Data').Cells(intRow, 2) & ' ~ ' & Sheets('Data').Cells(intRow, 3) & ', ' If Sheets('Data').Cells(intRow, 1) = Target.Offset(0, -1) Then Private Sub Workbook_SheetSelectionChange(ByVal Sh As Object, ByVal Target As Range) Target.Value = Left(Target.Value, InStr(1, Target.Value, '~') - 2) If Target.Column = 2 And CHANGING_VAL = False Then Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range) Dim CHANGING_VAL As Boolean 'Global Variable that can be set to prevent the onchange being fired when the Macro is removing the description from the dropdown.

The code is not perfect but more just a proof of concept and something to give you a big head start. The colour of the text in column B is changed to blue once an option has been selected but the Green and Red text that you wanted is not really possible as in the in-cell dropdown always displays black regardless of the cell's font colour. It's an interesting problem and I got the code below to work using the method of setting validation on the cell in column B when a Dimension code is entered in column A.

#How to make a drop down menu in excel 2016 how to#

#How to make a drop down menu in excel 2016 download#

#How to make a drop down menu in excel 2016 code#